Project management is a discipline encompassing planning, organizing, and controlling resources in order to meet project planning and performance requirements. The proper use and analysis of projects is critical to the advancement and effectively solving of business problems, thus management of projects is of great interest to most companies. As outlined on a prince2 training course certification.
Project management not only involves planning but also controlling resources that have been agreed upon. Planning is the first step. Planners must determine the objectives of the project and develop a detailed plan of action that will guarantee successful completion of the project.
When Project Management begins, the plan must be written then approved by an experienced project manager.
After planning, the actual project must be determined. There a three typical steps involved in any project
Resource Acquisition is the systematic collection and use of the necessary personnel, tools, and materials.
These resources provide a needed stepping stone to the project plan. Resource Acquisition includes men, money, facilities, materials, and facilities.
Resource management will enable the project manager to secure the resource with minimum management effort. The assumption of risk, and cost and time reviews will help to assure that the project will not exceed budget limits, do not exceed time objectives, and meet the strategic business objectives.
Project Planning and ControlThe most basic test of a project’s success will be the successful completion of the objective. When the plan is executed, project control means that the team is successful in completing the project, meeting the project objective, and achieving the desired project results.
Project Planning: The management of a project can be defined as a series of interrelated activities and tasks leading up to the specific project goal.
IT projects must use a project lifecycle in order to define the steps involved in planning. Planning must be done in the highest level of project planning. Before beginning any project – better define and document what the project will be, how it will operate, who is responsible for each task, and what your objectives are in each activity. The activity and project-related activities will then be identified and described in the project charter.
Project management objectives must be understood, documented, and communicated to all stakeholders, as should the schedule, budget, and time-related constraints. Any problems identified during the project planning stage, have to be “re-fore casted” during the project management to ensure that the external environment, the possibilities, and the deliveries of the project characteristics are continually being changed to provide best results.
It is always better to start planning early and end whenever you reach your final stop.
Resource Acquisition: The actions are as follows:
Resource acquisition is what you need. determine the required resources
Resource Management: The actions are as follows:
Resource Allocation Release: the critical resources are released; the releasing of the resources or better called “burn out/exhaustion” is thecakes of project management. Transport and delivery of resources must be relevant to the project, develop a mechanism to release resources promptly. Prepare for resource release. They should be released when the project ends, in the appropriate manner. Manage resource allocation, allocated resources and their release. Prepare and release resources. Know that resource allocation should not exceed the expected resource capacity. The monitoring of resource allocation should be recorded and reviewed.
Resources Have A Bigger Role: Resources should assume a bigger role than before. Resources should be involved in planning, scheduling, budgeting, and monitoring the resource allocations. If resources are not involved in planning they will become resources all to busy and busy is not a good thing.
Economic Benefits: when the concerned project benefits from resource allocation, balance, and allocation, economic benefits will be reaped. The economic benefits of resource allocation are
(a) Increased productivity. It is possible to increase a project employee’s productivity by as much as 15% at the start of project and reduce it to 1%
Employees will be more productive since they will become acquainted to the new project(ii) Is value to the business. Increase in products / services It is possible to increase the output of all of the internal operations by 10%
crap out, (the activities of the management). Increased output. This will lead to more and larger outputs. More outputs leads to higher income which in turn results in larger profit.
Communicate: In order to increase productivity there must be descriptions that are very convenient for you and / or your audience.
Manage be Resource Allocation.
Communicate Resource Allocation.
Resource allocation will identify the required elements for the specific project. This element will be of high interest to the clients. It is necessary to note that resource allocation can be mixed and matched to the project. It is suggested that the resource allocation must be flexible and leverage resources to retrieved maximum results. Particularly the reference of this literature stresses that the acknowledged rule of thumb is to utilize resources that are most critical or require the greatest level of effort.